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2014-2015-Catalog

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51 Written Statement All issues related to a single incident should be included in one appeal. Students must include dates of meetings with college personnel that were held during the informal resolution process. Evidence and copies of supporting documentation should be submitted with the written statement. These may include, but are not limited to, e-mails, letters, syllabi, or grade sheets. In cases where absences are part of the consideration, written verification by medical personnel, peace officers, or others in authority should be included. Statements by wit- nesses may be submitted either in writing or on video. Stu- dents may suggest a resolution or remedy. Students should keep copies of all materials submitted for consideration. Instructional Appeal: 1. Students will submit the written statement and support- ing materials to the Division Chair. In the event that the instructor is a Division Chair, the process will begin with the appropriate instructional administrator. 2. Copies of the appeal will be forwarded by the Division Chair (if applicable, the appropriate instructional admin- istrator) to those named in the appeal. If students are not satisfied with the decision made by the Division Chair, within 10 working days they need to contact the appropriate instructional administrator. All materials presented to the Division Chair, along with his/her decision and any additional information collected, should be for- warded. If an instructional administrator has served in place of the Division Chair and students are not satisfied with the decision, students may continue the process at Level 3. Non-Instructional Appeal: 1. Students will submit the written statement and support- ing materials to the appropriate student services admin- istrator. In the event that this individual is named in the appeal, the president will appoint an administrator to hear the appeal. 2. Copies of the appeal will be forwarded by the adminis- trator to those named in the appeal. If students are not satisfied with the decision made by the administrator, within 10 working days, students may con- tinue the process at Level 3. Appeal Response and Decision At the discretion of the appropriate administrator, further in- vestigation may take place, meetings may be held, or a deci- sion may be based on the written appeal and/or information acquired during the informal resolution. The administrator may request additional information in writing or documen- tation from the individuals involved. Instructional issues that are capricious or threaten to undermine the principles of ac- ademic freedom will be dismissed. Within 10 working days of receipt of the formal appeal, the appropriate administra- tor will respond in writing to the student and copy those named in the appeal. An addendum may be made to an appeal with the approval of parties named in the appeal and the presiding adminis- trator. If new witnesses or evidence is produced during the course of an appeal, an extension of up to 10 working days will be granted to allow individuals to respond. Acceptance of Decision Students have 10 working days to accept or reject in writing the presiding administrator's decision. Students will prepare a written memo/letter with their signature, as well as send an e-mail. If there is no response, it is assumed that the stu- dents have accepted the decision. Level 3 Appeals Committee The student services administrator will create an Appeals Committee consisting of two faculty members and two stu- dents who are not associated with the grievance. The admin- istrator serves as chairperson of the Appeals Committee and votes only in the event of a tie. If the complaint is against the student services administrator, another administrator will serve as chairperson of the committee. If a committee member is challenged, the chairperson of the Appeals Committee will consider the challenge and either dismiss it or appoint a new member to the committee. Appeals Meetings Appeals meetings are held the second week of the month. Evidence: Students will have the opportunity to explain their position that was submitted in the written appeals state- ment that included supporting evidence and to respond to or ask questions. The burden of proof is on the student to show that a capricious, arbitrary, or prejudicial decision has been made. Formal rules of evidence will not apply and the committee may request additional information or evidence. Advisor: Students and Lee College employees may choose to have one advisor present who is not a witness. Although ad- visors may not participate in the proceeding, students and employees may confer with their advisors during the pro- ceedings. If the student chooses an attorney for an advisor,

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