2013-2014 Catalog

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Page 45 of 237

Students may request that the College withhold their directory information from the general public. To do so, students must file a request with the Office of Admissions and Records during the first twelve class days of long semesters or the first four class days of a summer session. cerning academic records. The Vice President of Student Affairs will appoint and chair committees that hear the challenges concerning non-academic records. Students' Right to Review Their Records The offices in which student records are maintained are listed below: Students who wish to review their college records may do so by filing a request with the office responsible for the records in question. These offices are listed in a subsequent section. Students who wish to review their records may be required to complete a "Request for Review of Student Record" form. Students may obtain copies of documents in their files at a charge not to exceed $1.00 for the first page and 25 cents per additional page obtained at the same time. Under the Family Education Rights and Privacy Act (FERPA), students may be denied access to some college records. These include the following records. 1. Financial information submitted by the students' parents. 2. Confidential letters and recommendations associated with admissions, employment, job placement, or honors to which they have waived their right of inspection and review. 3. Educational records containing the information above for more than one student, in which case the institution will permit access only to that part of the record which pertains to the inquiring student. 4. Confidential letters and recommendations placed in their files prior to January 1, 1975, provided those letters were collected under established policies of confidentiality and were used only for the purposes for which they were collected. Challenging the Accuracy of College Records Students who desire to challenge the accuracy of the information in their records may do so by following the procedures outlined below. Informal Review The custodian of the record will summarize action taken on "Request for Review of Student Record" form and will sign and date the form. Formal Review If the informal review does not clarify the question of accuracy or record keeping, the student may request a formal review. The instructional deans or Vice President of Learning will appoint and chair committees to hear challenges con- 44 Student Records and Transcripts Academic Records • Office of Admissions and Records Student Affairs Records • Vice President of Student Affairs • Counseling Office – Associate Dean, Student Affairs Financial Records • Business Office – Vice President of Financial Services • Office of Financial Aid – Financial Aid Director • Office of Veterans Services – Veterans Counselor Applications to nursing programs • Allied Health Division Office Community Education programs • Community Education Office – Director of Community Education Offices and Individuals with Access to Student Records Federal law allows the following individuals and agencies access to student records without the prior consent of students. 1. Officials, faculty, and staff of Lee College who have a legitimate educational interest in the student's record. 2. Officials of other schools in which the student seeks admission or intends to enroll. Students may have copies of their records forwarded to other institutions by filing a request with the Admissions and Records Office. 3. Individuals who need the information in connection with a student's application or receipt of financial aid. 4. State or local officials to which educational data must be reported. 5. Legitimate organizations (ACT, CEEB, ETS) developing, validating, or administering predictive test or student aid programs. Such data is not to be released in any identifiable form and will be destroyed by the organization after the research has been completed. 6. Accrediting agencies. 7. Parents of a dependent student as defined in Section 152 of the Internal Revenue Code of 1954.

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